Letter of Intent (LOI) Support for Landlords
Clarity Before the Lease Gets Complicated
A Letter of Intent is often the first real step toward a signed lease. It outlines the key business terms between a landlord and a prospective tenant before attorneys draft the formal lease documents. While it is not a lease itself, the LOI sets expectations and helps prevent misunderstandings later in the process.
ACS Architecture helps landlords prepare and review Letters of Intent from a space planning and build-out perspective. Our role is to make sure the physical space, improvement assumptions, and project timelines align with what is being proposed, before commitments are made.
Why the LOI Stage Matters for Landlords
Many problems in tenant build-outs begin at the LOI stage. When space conditions, layout assumptions, or improvement scopes are not clearly thought through early, they often lead to delays, change orders, and disputes once construction begins.
By addressing these issues upfront, landlords can move into lease negotiations with a clearer understanding of what the tenant is asking for and what the building can realistically support.
How ACS Architecture Supports the LOI Process
We work alongside landlords and their advisors to help evaluate the physical and planning implications of a proposed lease. This includes reviewing how the tenant intends to use the space and whether the expectations align with existing conditions.
Our involvement may include:
• Reviewing space layout assumptions and square footage
• Evaluating tenant improvement concepts at a high level
• Identifying potential design or construction challenges early
• Helping clarify improvement scopes and responsibilities
• Supporting realistic timelines for design and build-out
This helps landlords make informed decisions before moving forward.
Reducing Risk Before Lease Documents Are Drafted
An LOI that reflects real-world building conditions leads to smoother lease negotiations and fewer surprises later. When architectural considerations are addressed early, it becomes easier for all parties to align on cost, schedule, and scope before legal documents are finalized.
Our goal is to help landlords protect their investment and avoid unnecessary friction during tenant improvements.
A Practical, Business-Focused Approach
ACS Architecture does not provide legal advice or negotiate lease terms. Instead, we focus on the building itself, how it will be used, and how proposed improvements may impact the property. This architectural perspective adds clarity at a stage where assumptions are often still vague.
By supporting the LOI process, we help landlords move forward with greater confidence and fewer unknowns.
ACS asbuilts
In addition to providing architectural services, ACS architecture also specializes in creating professional asbuilt drawings of existing buildings throughout the U.S. for clients that require updated drawings, usually when existing drawings cannot be obtained/recovered, or they never existed in the first place. Asbuilt services are provided under ACS asbuilts.
Visit ACS asbuilts